Spanish Legal Translation in Dubai
Spanish is the shared language of Spain and the Spanish-speaking republics of Latin America — yet each of those countries issues, registers and legalises its documents in its own way, and a certificate that is routine in Madrid behaves differently when it arrives from Bogota, Mexico City or Buenos Aires. We translate Spanish legal documents into Arabic for the UAE authorities that receive them, and out of Arabic when a Dubai file travels the other way, with the legalisation route mapped before the first word is translated.
- Civil records first: certificado literal, plurilingue and the version the UAE actually needs
- Spanish and Latin American routes handled separately — the language is shared, the paperwork is not
- Two-surname names reconciled across the civil registry, the passport and the Emirates ID
- One route plan covering the Spanish notario or apostille authority, the UAE mission, MOFA attestation and the Arabic version
- Dubai-based, UAE-wide service
- Arabic & English
- Clear guidance on every document
- Direct request, no middlemen
One language, many legal systems — and the destination decides everything
A certificado literal from Spain and the same kind of record from Mexico or Argentina can take very different roads to a Dubai counter. What they share is one test: where the document is going decides the target language and the route — not the language it happens to start in.
Most holders of Spanish documents in Dubai open with the same question: can you translate this? The more useful question is where it is going. The official UAE Government portal states that documents presented to the UAE courts must be in Arabic, or translated into Arabic by a legal translator approved by the Ministry of Justice. Mainland notarial work, licensing files and family-visa submissions follow the same Arabic logic. The DIFC, by contrast, describes itself as an English-language common-law jurisdiction distinct from the UAE's Arabic civil-law system, so a document destined there may need certified English rather than Arabic. The destination sets the target language.
There is a second reason this page treats Spanish carefully. UAE mainland law is a civil-law system, and Spanish law is civil-law too, so many Spanish legal concepts have natural, established Arabic equivalents. But a handful of instruments do not map cleanly: the single-document escritura de constitucion, the narrowly drafted poder notarial, and above all the family of civil-registry certificates — the extracto, the literal and the multilingual plurilingue. Those are precisely the places where a careless translation quietly changes what a document says or how complete it is, and they are where this page spends most of its time.
Sequence matters as much as language. The authorities in the chain certify signatures and seals, and each one recognises only the seal of the authority before it. The Arabic version for a UAE authority is therefore normally produced last, against the fully stamped file, so that every consular sticker, ministry stamp and marginal note appears in the translation. Translate early and you will usually pay to translate again.
Our part in this is practical. We read the file you actually hold, ask where it must land, separate a Spanish file from a Latin American one because they travel different roads, flag the steps missing from the chain, and only then plan the translation — Spanish to Arabic for mainland authorities, Spanish to English where an English-language jurisdiction or bank asks for it, always as general guidance you confirm with the receiving authority before you file.
The apostille trap: Spain and Latin America are Hague countries, the UAE is not
Spain is a party to the Hague Apostille Convention. Its competent authority sits within the Ministry of the Presidency, Justice and Parliamentary Relations, apostilles are distributed by document type, and Spain charges no government fee for the certificate itself. Argentina, Mexico, Colombia, Chile, Peru and Venezuela are all Hague parties too. For documents moving between member states, a single apostille replaces the whole legalisation chain — and it is precisely because the apostille works so smoothly inside that club that Spanish and Latin American document holders assume it works everywhere.
It does not work here. The United Arab Emirates does not appear among the contracting parties in the official HCCH status table, and MOFA's published requirements for foreign documents describe a consular chain, not an apostille. A Spanish or Latin American document bound for the UAE therefore needs the full route: authentication by the competent authority in the country of origin, legalisation by the UAE mission in that country, then attestation by the Ministry of Foreign Affairs inside the UAE — followed, for most mainland purposes, by an Arabic legal translation. An apostille answers a question no UAE authority is asking.
One rule reinforces all of this: a document is authenticated in the country that issued it. The Spanish Embassy in Abu Dhabi states plainly that its consular office does not legalise or apostille documents issued in Spain — those must be handled in Spain. The same principle means a Colombian certificate cannot be finished at the UAE mission in Madrid simply because the holder now lives in Spain. The origin country runs the first legs of the chain, and the UAE mission accredited to that country performs the consular step.
The plurilingue certificate looks finished — for the UAE it is not
Spain issues civil-status records in a multilingual form — the certificado plurilingue or internacional — under the CIEC Vienna Convention of 1976. It is printed in the official languages of the member states (Spain, France, Germany, Austria, Italy, Portugal, Switzerland, Turkey and others), which lets a birth, marriage or death record be used across those countries without a separate translation. Inside Europe it is genuinely convenient, and many Spanish families reach for it precisely because it saves a translation step at home.
For the UAE it does not close the file. The Emirates is not a CIEC member, the certificate carries no Arabic, and none of its languages is one a UAE counter is bound to accept. A plurilingue record bound for Dubai still needs the full legalisation chain and a certified Arabic translation — or, where the receiving authority allows it, English. The multilingual form can still be worth ordering because it is complete and freshly issued, but treat it as a starting document, never as one that removes the translation and legalisation the UAE requires.
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From a registry in Spain to a counter in Dubai: the full chain
Obtain the right version, fresh
Order the document the receiving authority actually wants: a certificado literal rather than a thin extracto where parents and marginal data matter, a recent company deed, a current criminal-record certificate. Confirm the required version with the UAE-side authority before you legalise anything — the wrong version legalised perfectly is still the wrong version.
Domestic authentication in the country of origin
In Spain the road runs by document type: notarial documents through the relevant Notarial College and the Ministry of Justice; court and civil-registry documents through the High Court of Justice and the Ministry of Justice; then the Spanish Foreign Ministry's legalisation service, which is provided free of charge. In a Latin American state, the competent national authority does the equivalent step. For the UAE the apostille route is bypassed in favour of this consular authentication.
The UAE mission in the country of origin
The UAE Embassy in Spain, or the UAE mission accredited to the relevant Latin American state, legalises the domestic authentication. The general principle across UAE missions is that they attest only documents already authenticated by the issuing country's own competent authority — which is why the chain cannot run in parallel or be reordered.
MOFA attestation inside the UAE
The Ministry of Foreign Affairs certifies the authenticity of the signatures and seals — never the content. Its published requirements: the document must be in Arabic or English or accompanied by a legally certified translation, must be original and unaltered, and must not be laminated. Laminated documents cannot be attested and are rejected outright.
The Arabic legal translation, produced last
The Arabic version for a mainland authority is produced against the fully stamped file, so that every consular sticker, ministry stamp and marginal note is reflected. It must come from a translator whose registration under the UAE translation-profession framework covers the Spanish pair — registration is language-specific, and adding a language is a separate formal application.
Submission to the receiving authority
Courts, the notary public, the Dubai Land Department, a licensing authority, an immigration file — each applies its own final checklist on top of the chain. Attestation itself does not expire, but the underlying document may go stale on its own clock, a criminal-record certificate being the classic example. Confirm the final requirements with the authority before you file.
Spanish civil-law instruments that refuse to travel: a working glossary
- Certificado literal
- The full-data civil-registry certificate: it reproduces every entry — parents, date and time, and the marginal notes added over the years. It is the most complete form, and it is usually the one a UAE authority needs when the details matter. Its abbreviated sibling, the extracto, summarises and may omit exactly what is being checked.
- Certificado plurilingue / internacional
- The multilingual civil-status certificate issued under the CIEC framework for use among member states without translation. It does not include Arabic and the UAE is not a member, so it never removes the legalisation or the Arabic translation a Dubai file needs. Useful as a complete, current source — not as a finished document.
- Escritura de constitucion
- The company's incorporation deed, executed before a Spanish notario. UAE mainland practice separates a Memorandum of Association from Articles, so a literal split of the escritura into two invented documents misrepresents what the company actually adopted. We keep it faithful to the deed and describe the legal form rather than rebadge it.
- Poder notarial
- A power of attorney executed before a notario. It may be a poder general or a poder especial limited to one named act. Rendering both simply as a general power of attorney silently expands or shrinks someone's authority — a serious matter before a UAE notary, bank or the Land Department, where powers are read narrowly.
- Notario
- A Spanish civil-law notary: a public officer whose deeds carry evidential weight far beyond a simple signature. The closest UAE counterpart is the notary public within the courts and the Ministry of Justice framework, but the two are not identical, so we render the office by function and keep the Spanish title where identity matters.
- Traductor jurado
- A sworn translator whose title is granted by the Spanish Foreign Ministry and whose certified translations are valid before Spanish official bodies without further legalisation inside Spain. A genuine credential — and still not the same thing as a legal translator registered in the UAE. UAE bodies test for the latter.
- Registro Civil
- The Spanish civil registry that records births, marriages and deaths and issues the extracto, literal and plurilingue certificates. Its Latin American equivalents carry different names and formats, which is one reason a Spanish file and a Mexican or Argentine file cannot be treated as interchangeable.
- Colegio Notarial
- The professional association of notaries; its Dean is the authority that apostilles notarial documents in Spain, and its offices sit on the legalisation road that notarial documents take toward a non-Hague destination like the UAE. Knowing which body signs first is what keeps the chain in the right order.
- Certificado de antecedentes penales
- The criminal-record certificate that recurs in work and residency files. Attestation does not expire, but a receiving authority often imposes its own validity window on this certificate, so its issue date must be planned against the filing date, not the day it was collected.
Which Spanish civil-registry certificate the UAE actually wants
The Spanish civil registry issues the same life event in three shapes. The extracto is a short summary. The literal reproduces the full entry, with parents, the exact date and time, and the marginal notes that accumulate over a lifetime. The plurilingue is the multilingual form built for movement between CIEC member states. They are not interchangeable, and choosing the wrong one is one of the most common reasons a Spanish civil-status file stalls before it even leaves for the chain.
For a UAE file, the literal is usually the version to order. Family-visa sponsorship, a marriage registered with the authorities, an inheritance matter before a court — each of these turns on the complete data and the marginal notes. A short extracto can leave out a later marriage annotation, a change of name, or a note that a birth record was subsequently modified, and an officer checking exactly those entries will treat the gap as a defect in the file rather than a difference of format.
This is also where the plurilingue certificate deserves a second warning. It is complete and current, which makes it a good source to work from, but it does not carry Arabic and it does not shorten the UAE chain. Where a family already holds a plurilingue record, we can use it as the basis for the certified Arabic translation — but the legalisation steps and the Arabic version are still required, and confirming the exact certificate with the receiving authority before ordering saves a wasted trip to the registry.
Latin American civil records add their own variety. Mexico issues an acta de nacimiento; several other countries speak of a partida; the layout, the sealing authority and the registry references differ from state to state. Our approach is to read each country's record on its own terms, reflect its marginal notes and stamps faithfully, and never assume that because a Spanish literal behaves one way, a Peruvian or Venezuelan record will behave the same. The language is shared; the registry is not.
The two-surname problem: reconciling a Hispanic name across Dubai's systems
A Hispanic name usually carries two surnames: a first surname taken from one parent and a second from the other, following the given name. A married woman ordinarily keeps her own surnames rather than adopting her husband's, and a child carries a surname from each parent. The order can vary — recent Spanish law and the practice of several Latin American countries allow families to choose which surname comes first. None of this matches the Gulf convention, where a name typically runs from the given name through the father's and grandfather's names to a family name.
The mismatch bites at the counter. A passport may print both surnames, hyphenate them, or carry only one; an Emirates ID, a residence visa, a tenancy contract, a bank record and a title deed all have to line up. A birth certificate that names a mother by her own two surnames can look, to an officer expecting a family name to pass down unchanged, like a document about a different person. A single inconsistency between the surname on the certificate and the surname on the passport is enough to hold up a file that is otherwise perfectly legalised.
Our handling is deliberate. We fix the Arabic transliteration of the name on its first appearance and repeat it identically through the whole file, map the first and second surnames consistently so a reader can see which is which, and add a translator's note where the passport diverges from the civil record rather than silently picking one. Where the controlling spelling is uncertain, we ask you to confirm it with the receiving authority, because the goal is not an elegant name — it is a name that matches the one the UAE system already holds.
Traductor jurado vs UAE-registered legal translator
The Spanish sworn translator
- Title granted by the Spanish Foreign Ministry, which maintains the official list of sworn translators
- The certified translation is issued on paper with the translator's certification, seal and signature
- Valid before Spanish official bodies without any further legalisation inside Spain
- Answers to the Spanish system — Spanish authorities recognise the credential
- No standing, by itself, before UAE courts, notaries and government counters
The UAE-registered legal translator
- Registered under the UAE's federal translation-profession framework and licensed at emirate level
- Registration is language-specific — the Spanish pair must be expressly covered; adding a language is a separate application
- The translator's name and registration number appear on the translation itself
- Performs the work personally, from inside the UAE, after taking the legal oath
- This is the status UAE courts, notaries and government counters actually test for
A Spanish document rarely fails in Dubai because the words were wrong. It usually fails because it arrived with the wrong certificate, the wrong seal, or a name that did not match the one on the Emirates ID.
Have a question about your case?
Send us your Spanish file — a certificado literal, an escritura, a poder notarial or a Latin American civil record — and we will map the route and the target language before you commit to anything.
Request a translationSeven Spanish and Latin American situations and what each one actually needs
A Spanish family sponsoring a UAE residence visa
What is usually neededCertificado literal of the marriage and of each birth — not just a plurilingue — routed through the Spanish civil-registry and Ministry of Justice steps, then the Foreign Ministry's legalisation, then the UAE Embassy in Spain, then MOFA attestation in the UAE, then an Arabic translation for the immigration file. Name spellings are reconciled against the passports before anything is submitted.
A Spanish company opening a Dubai entity
What is usually neededThe escritura de constitucion, a board resolution and the poder notarial, each executed before a notario and legalised through the Notarial College and the Ministry of Justice, then the Foreign Ministry, the UAE Embassy in Spain and MOFA, then translated into Arabic. Remember the end point: the constitutional documents of a new mainland entity are themselves executed in Arabic before a UAE notary public.
A Colombian professional's police clearance and degree for a UAE job
What is usually neededThe Colombian apostille those documents can carry does not shorten anything for the UAE. The consular route applies: authentication in Colombia, legalisation by the UAE mission accredited to Colombia, MOFA attestation in the UAE, then Arabic translation. The degree in particular must be processed in the country of issue — a UAE mission elsewhere will not attest a foreign academic certificate.
An Argentine or Mexican investor granting a poder to buy Dubai property without travelling
What is usually neededA poder especial executed before a notary in the country of signature, legalised there, attested by the UAE mission, then by MOFA, then translated into Arabic. The Dubai Land Department works from the attested original, so the power must name the property clearly and its scope must be translated exactly as granted — a power read as broader than it is invites refusal.
A Spanish national marrying in the UAE
What is usually neededCivil-status evidence — typically the certificado literal of birth and a capacity document — through the Spanish legalisation route, the UAE Embassy and MOFA, then Arabic translation for the authority solemnising the marriage. Coordinate with the receiving authority on exactly which certificates it wants and in which form, because requirements differ between mainland and the various emirate procedures.
A Venezuelan or Peruvian family enrolling children in a Dubai school
What is usually neededBirth certificates and, where required, prior school records through the consular chain for the country of issue, then MOFA, then Arabic translation. The two-surname reconciliation matters here more than anywhere: the child's surnames on the birth record, on each parent's passport and on the school and visa file must all agree, and we anchor them to the passport spellings.
A UAE-issued document heading the other way, to Spain
What is usually neededThe chain runs in reverse: attestation by the UAE issuing authority, then MOFA in the UAE, then legalisation by the Spanish Embassy in Abu Dhabi — which requires prior UAE MOFA legalisation and does not apostille or legalise documents issued in Spain — followed by whatever translation the Spanish authority requires. We handle the Arabic-to-Spanish leg and flag the consular steps to confirm.
The Latin American map: apostilles that are real, and irrelevant for Dubai
Argentina, Mexico, Colombia, Chile, Peru and Venezuela are all parties to the Hague Apostille Convention. Their national authorities issue real apostilles, and those apostilles do their job for documents travelling between Hague states. For the UAE they change nothing, because the Convention only operates between contracting parties and the UAE is not one. A Latin American document bound for Dubai takes the consular chain in exactly the same way a Spanish one does — a point that surprises holders who have used their apostille successfully everywhere else.
Document formats differ from republic to republic, and that difference is real work, not a detail. Mexico issues an acta de nacimiento; other countries speak of a partida. In Argentina and Uruguay the notarial officer is an escribano rather than a notario. Criminal-record certificates, academic diplomas and corporate deeds each carry their own national names, seals and registry references. We read each country's documents on their own terms and translate the institutions by function, so a UAE officer sees clearly which authority signed and what the instrument actually is.
The mission question matters too. Not every Latin American country hosts a UAE embassy, and a document may need to be legalised by a UAE mission accredited to that country or covering the region. Which mission applies, and what it requires, should be confirmed for the specific country before the file starts moving. Getting this right early avoids the worst outcome — a document authenticated at home that then has nowhere to complete its consular step.
Honesty is our rule across the region. Treaty positions and mission coverage change, and secondhand summaries age badly, so we confirm the origin country's current route before committing to a plan and tell you plainly when a step needs checking with the issuing state's own authorities rather than assumed. The translation brief stays constant — Spanish into UAE Arabic, institutions rendered by function, names anchored to the passport — but the road each document takes to reach our desk is exactly the part worth planning first.
Where the document comes from, and what that means for the UAE
| Issuing country | Hague apostille position | Practical route for the UAE |
|---|---|---|
| Spain | Party; no government fee for the apostille | Apostille irrelevant here; Notarial College or High Court, then Ministry of Justice and the Foreign Ministry, then UAE Embassy in Spain, MOFA, then Arabic translation |
| Argentina | Party | Consular route; documents pass an escribano where notarial; confirm the UAE mission accredited to Argentina |
| Mexico | Party | Consular route; civil records issue as an acta de nacimiento; UAE mission legalisation, MOFA, then Arabic translation |
| Colombia | Party | Apostille does not help for the UAE; consular legalisation plus Arabic translation; degrees processed in Colombia |
| Chile | Party | Consular chain for the UAE whatever the apostille offers elsewhere; confirm the first domestic step before starting |
| Peru | Party | Consular route; national civil-registry formats differ from Spain, so version and seals are checked per document |
| Venezuela | Party | Consular legalisation for the UAE; confirm the competent authority and the UAE mission before the file moves |
How Spanish and Latin American files get rejected in the UAE, and how they don't
The mistakeArriving with an apostilled certificate and treating the job as finished.
The fixThe UAE is outside the Hague system. Continue the consular chain — the UAE mission in the country of origin, then MOFA — before commissioning the Arabic version.
The mistakeAssuming a plurilingue certificate removes the need for translation and legalisation.
The fixIt covers only CIEC member states and carries no Arabic. For the UAE it still needs the full chain and a certified Arabic translation.
The mistakeOrdering a short extracto when the authority is checking parents or marginal notes.
The fixOrder the certificado literal. Where later marriage, name-change or death annotations matter, that is the version that carries them.
The mistakeLaminating a certificate to protect it on the journey.
The fixNever laminate. MOFA's requirements state laminated documents cannot be attested and are rejected — the stamps need the paper.
The mistakeRelying on a Spanish sworn translation to serve before UAE authorities.
The fixPlan and budget for the Arabic version to be produced in the UAE against the fully stamped file, and confirm the receiving authority's position before relying on a translation certified abroad.
The mistakeLetting the two surnames appear differently on the certificate, the passport and the visa file.
The fixReconcile the name before submission: anchor the Arabic spelling to the passport, map the first and second surnames consistently, and note any divergence rather than hide it.
The mistakeTaking a Colombian or Mexican document to the UAE embassy in Madrid because you live in Spain.
The fixA document is authenticated in the country that issued it. Process it through the origin country and the UAE mission accredited there, not the mission where you happen to reside.
The mistakeCommissioning the Arabic translation while the file is still collecting stamps.
The fixTranslate last, against the fully attested file, so every seal and consular sticker appears in the Arabic version. Early translations routinely have to be redone.
What to send us with a Spanish or Latin American file
- Scans of every page of the legalised set — including stamp pages, consular stickers and the back of each sheet
- The certificado literal where civil status matters, not a short extracto or an old plurilingue from a completed matter
- For a company file, the escritura de constitucion in its latest form with any amendments, together with the poder notarial
- Passport copies of everyone named, so both surnames transliterate consistently across the file
- Any earlier UAE filings or Arabic spellings of the names and the company name, for consistency
- The country of origin and which authority legalised the file — Spain or a specific Latin American state
- The destination: which authority, which emirate, mainland or financial free zone
- Your deadline and any checklist the receiving authority has already given you
Not sure which route applies to your document?
Spanish and Latin American files, honest answers
No. The UAE is not listed among the contracting parties to the Apostille Convention, and MOFA's published requirements describe a consular chain instead: authentication in Spain, legalisation by the UAE mission there, then MOFA attestation inside the UAE. An apostille answers a question no UAE authority is asking. The same applies to apostilles from Argentina, Mexico, Colombia, Chile, Peru or Venezuela.
Plan on yes. The plurilingue certificate is issued for use among CIEC member states without translation, but the UAE is not a member and the certificate carries no Arabic. For a Dubai file it still needs the full legalisation chain and a certified Arabic translation. It is a good, complete source to translate from — it is not a document that finishes the job.
The extracto is a short summary; the literal reproduces the full entry with parents and marginal notes; the plurilingue is a multilingual form for movement between CIEC states. For most UAE files the literal is the version to order, because family, marriage and inheritance matters usually turn on the complete data. Confirm the exact certificate with the receiving authority before ordering, so a trip to the registry is not wasted.
We answer this honestly: no official UAE page we track resolves it in one sentence. MOFA's requirements accept a legally certified translation for a document entering the attestation chain, while the official portal requires court documents to be in Arabic or translated by a legal translator approved by the Ministry of Justice. In practice, plan and budget for the Arabic version to be produced in the UAE against the fully stamped file, and confirm the receiving authority's position before relying on a translation certified in Spain.
The principle is the same — apostille is irrelevant for the UAE and the consular chain applies — but the details differ. Each country has its own competent authority, its own document formats such as the acta de nacimiento in Mexico, and its own UAE mission arrangement. Some countries do not host a UAE embassy, so the document may route through a mission accredited to the country or region. We confirm the specific route before the file moves.
It can, and it is one of the most common causes of delay in Hispanic files. A birth or marriage certificate showing both surnames must be reconciled with the passport and the Emirates ID, which may carry the name differently. We anchor the Arabic spelling to the passport, map the first and second surnames consistently, and add a translator's note where the documents diverge rather than silently choosing one. Send us the passport first so every later document follows the same spelling.
It depends on the receiving authority. Mainland courts, the notary public and most government counters work in Arabic. The DIFC and ADGM are English-language jurisdictions, so a filing there is usually in English. MOFA itself accepts a document in Arabic or English or accompanied by a legally certified translation. Tell us the exact destination and we will confirm which target language your file needs before anything is commissioned.
By description, not substitution. The escritura is kept as the single incorporation deed it is, not split into a foreign-style memorandum and articles; the poder is translated to the exact scope granted, general or special; and the notario is rendered as the civil-law public officer he is, with the closest UAE function named. A UAE notary, bank or the Land Department reads authority directly from these words, so precision here is not decoration.
No. A public document is authenticated in the country that issued it. A Colombian or Mexican document must run through its origin country's competent authority and the UAE mission accredited to that country, not the UAE mission where you happen to reside. The Spanish Embassy in Abu Dhabi illustrates the same principle in reverse: it does not legalise or apostille documents issued in Spain.
Usually not for the filing itself: both are English-language jurisdictions, and DIFC rules require proceedings and filed documents to be in English. Arabic returns at the boundaries — an ADGM notarial requirement can run dual-language, and a DIFC judgment leaving for the rest of the UAE needs an Arabic translation lodged with the court within a short window. Tell us the destination and we will confirm which side of the boundary your document sits on.
Directly. Routing Spanish through English adds a second layer of distortion exactly where civil-law concepts are most fragile — an escritura that becomes a generic memorandum in English has already lost its character before Arabic is attempted. The rule to know is that certified output for mainland use must come from a translator whose UAE registration covers the Spanish pair, because registration is language-scoped. That scoping is the first thing we confirm when your file arrives.
Official references
- Spanish Ministry of Foreign Affairs (Exteriores) — Legalisation and apostille
- Embassy of Spain in Abu Dhabi — Legalisation and Hague Apostille
- HCCH — Status table, Convention of 5 October 1961 (Apostille)
- UAE Ministry of Foreign Affairs — Attestation of Official Documents and Certificates
- DIFC Courts — Rules of the DIFC Courts, Part 2 (Language of the Court)
- UAE Ministry of Justice — Translators services directory
This page is general information about translation services, not legal advice. Requirements are set by the authority receiving your document and can change — always confirm with the receiving authority or ask us to check for your specific case.
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